Office Coordinator

As an Office Coordinator within a growing company, you will play a crucial role in ensuring the smooth functioning of our organization’s daily operations. Your task encompasses a wide range of responsibilities aimed at maintaining an efficient and organized office environment.

Your responsibilities

• Facility coordinator of our offices in Mechelen and Leuven.

• Various financial and administrative responsibilities, including monthly invoicing, expense tracking as well as IT-related tasks such as access management and IT equipment administration.

• Fleet management, including handling damage follow-ups, coordinating expert assessments, managing fines, processing new vehicle orders, and requesting quotations from leasing companies

• Managing and scheduling several projects (events, trips, …)

• Contributing to the onboarding of new colleagues

• Thinking along and shaping the process automations

• Transferring the necessary information to the team

Your qualifications

• Bachelor or Masters degree

• 2 to 4 years’ experience in an office coordinator role, including experience in financial follow-up duties (e.g. invoicing) and/or fleet management

• Excellent problem-solving skills among which a can-do-mentality and an entrepreneurial mindset are key

• A dynamic, proactive, self-reliant, motivated and versatile person

• Be proficient with office 365

• Proven success in contributing to a team-oriented environment

• Fluent in Dutch and English (knowledge of another language is an asset)

Your growth path

• You will be able to have an immediate impact on internal processes and the shape of information flows

• Gradually, you’ll grow towards autonomic ownership in your responsibilities.

• As our company grows and expands, you will evolve more and more towards a leading point of contact within Datashift regarding fleet, invoicing, IT and office management.

Our offer

• Become part of a highly entrepreneurial, motivated and cohesive team;

• A long-term contract;

• The necessary autonomy, flexibility and ability to work hybrid (work from our office in Mechelen or Leuven)

• A no-nonsense working environment with a focus on high quality;

• Excellent terms of employment (meal vouchers, net allowances, laptop, mobile phone, …);

• Fringe benefits including continuous training that builds and extends professional, technical and management skills in all areas;

• The opportunity to grow together with Datashift in terms of capabilities as well as financial benefits.